Site diary, delays and variations
4 min read · Updated 3 Jun 2026
The record you'll be glad you kept
Claims are won on contemporaneous evidence — what happened, on which day, affecting which activity. WBSync makes that a habit, not a scramble: a short diary each day, captured against the same WBS your hours hang off.
What goes in a day
- Weather — fetched automatically for the site location, with temperature, so a rained-off afternoon is on the record without you typing it.
- Crew & narrative — headcount, what happened, safety observations and visitors.
- Delays — log a delay with its cause and the hours lost, and link it to the WBS activities it hit (and to a variation if there is one).
- Variation orders — raise a VO with its value and the nodes it touches, and track it through to approval.
- Photos — attach site photos to the day.
From diary to claim
Two minutes at the end of the day. The weather's already there; you're adding crew, any delays, and a line of narrative.
A signed-off diary is a stronger record. Sign the day to lock the contemporaneous entry.
When a claim arises, export a claims pack — a PDF that pulls the diary, delays, variations and the labour behind them into one document for the QS or the client.
What next?
Delays and variations move your numbers — read them on the dashboard: Reports & dashboards →
Frequently asked
Do I have to type in the weather?
No. The weather and temperature for the site location are fetched automatically each day, so even a rained-off afternoon is on the record without any effort.
How do delays connect to the rest of the project?
A delay records its cause and the hours lost, and links to the WBS activities it affected — and to a variation order if one applies. That keeps the evidence tied to the hours and the earned value.
What's in a claims evidence pack?
A PDF that pulls together the diary entries, delays, variations and the labour behind them into one document you can hand to the QS or the client.
Why sign off a diary?
A signed-off day locks the contemporaneous record, which makes it a stronger piece of evidence if it's ever needed for a claim.