Labour tracking software for fit-out contractors
WBSync tracks fit-out labour at the speed of a fit-out programme: hours per zone and per package daily, S/E (Spent vs Earned) that moves as the floor does, client changes held as variations with their own hours, and a portfolio view across the five jobs running at once. On a 12-week programme, a month-end cost report arrives twice before handover — daily earned value is the difference.
Fit-out compresses everything: short programmes, phased handovers, a dozen trades in the same zone, and a client whose design intent is still moving. Labour is the biggest controllable cost, and the window to control it is days wide.
WBSync structures the job as floors and zones on a 4-level WBS. Crews log against packages — partitions, ceilings, joinery, decoration — per zone, and the dashboard shows earned versus spent hours the same day, not at the next valuation.
Where the hours go on fit-out contractors packages
The programme outruns the reporting
On a 12-week job, monthly cost reporting gives you two data points before practical completion. Daily quantity-based logging gives you sixty — early enough to re-gang zone B before the delay compounds into overtime.
Client changes arrive faster than instructions
Fit-out clients change rooms, finishes and layouts weekly. Holding each change as a variation with its own activities keeps change hours out of contract cost codes — so the account at final negotiation is evidence, not memory.
Handover phases fragment the picture
Floors hand over in phases and each phase has its own deadline. Because zones are WBS branches, progress and hours exist per phase — and the look-ahead flags the zones that threaten their date while re-sequencing is still possible.
Five jobs, five spreadsheets
Fit-out businesses run many small jobs concurrently, and the aggregate labour position is nobody's spreadsheet. The portfolio dashboard rolls every live job into one view for the weekly review.
How WBSync fits
Set up in an afternoon
Import the priced schedule as XLSX and the WBS and cost codes are built — on a short-programme job the tracking is live before the hoarding is up.
Daily earned value per zone
S/E, SPI and CPI compute per activity and roll up per zone, per floor and per phase — the daily answer to 'will floor 4 make its handover?'
Changes held apart from contract works
The variations register keeps every client change as its own scoped item; hours logged against it accrue to the change, keeping the final account clean and the recharge case contemporaneous.
Every live job on one screen
The portfolio dashboard aggregates hours, progress and earned value across all live projects — pricing scales by active operatives, with unlimited projects on Team tier and above.
Frequently asked questions
Is it worth setting up for a 10–12 week job?
Yes — short programmes benefit most. Import the priced schedule as XLSX and tracking is live the same afternoon; from then on the job has daily earned value instead of two month-end reports before handover.
How do we keep client changes out of contract cost?
Raise each change in the variations register. It carries its own activities and hours, so change labour accrues against the variation from day one — and the final account negotiation starts from logged evidence.
Can we track phased handovers separately?
Yes. Zones and floors are WBS branches, so each handover phase has its own progress, hours and forecast — and the rolling look-ahead flags at-risk zones before the handover date is threatened.
We run several fit-outs at once — what does that cost?
Pricing scales by active operatives, not projects. Team (€499/month, up to 100 operatives) and above include unlimited projects, with the portfolio dashboard across all of them. Every account starts with a free 30-day trial.
See your own package's S/E live within an afternoon — import the BOQ, add the crew, log a day. Start free with WBSync — 30-day trial, up to 30 active operatives, no card required.
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